Vacancies

As Chairman of Ambrosia Study Association, you will lead meetings and monitor the progress of various projects and events. You ensure that the team is motivated, work well under stress, and keep a good overview of a variety of operations within the association. You are organized, enthusiastic, and responsible. With these traits, you are prepared to represent the association, and other board members can rely on you in case of roadblocks. As a chairman, you have a determined and result oriented side, but you also have a creative and supportive side.

Duties of the chairman include:

• Serving as primary contact for VHL Faculty and other study associations
• Leading weekly board meetings and member assemblies
• Taking initiative in internal planning and organization
• Assisting in delegating roles in projects
• Assisting in writing policy and approving the annual report
• Checking the treasurer’s accountancy
• Supporting and motivating fellow board members
• Representing the association

The Secretary is the organisational brain behind the Board. The Secretary ensures that the news provision runs smoothly (think of the website for instance). Another important task is to keep records and streamline knowledge preservation. This includes, for example, taking minutes at Board meetings and General Assemblies.

As a Secretary you are above all a general Board member. This means that you have a lot of time to support your Board members, for example by answering or directing emails from external parties. You also have the freedom to create your own projects or to participate in certain committees.

Duties of the Secretary include:

• Preparing agenda and taking minutes of each meeting
• Recording all the activities of the organization
• Taking the lead in writing official documents
• Maintaining the news provision (website, other mails)
• Being the primary contact for general inquiries or inquiries which are not (yet) assigned to a particular board member

The Treasurer is responsible for managing the money. This “management” means two things here. First, you are responsible for the choices regarding the use of money. For this, it is important to draw up budgets together with fellow Board members and/ or committee members, that you always maintain communication with others regarding money spending and that you can also be strict and set limits. You can always have fun and participate in activities brainstorming for alternatives.

Secondly, the Treasurer ensures accurate recording of what money has been spent on, by keeping the accounts. In this respect it is important that you can work accurately and understand what numbers are. Other tasks include collecting money, sending and paying invoices and keeping up with dash lists.

Duties of the Treasurer include:

• Preparing the annual budget of the association (in consultation with fellow Board members)
• Drawing up budgets per activity (in consultation with committee members)
• Accounting
• Preparing and presenting a financial half-year and annual report to board members and commissioners
• All other matters related to the management of finances (collection, payment of invoices, etc.)
• Maintaining contact with the Auditing Committee

As a Commissioner of External Affairs, you are primarily responsible for the educational and social activities of the organization. You guide the members of the External Affairs Committee (EC) in preparing activities and you are ultimately responsible for the activities as a whole, including the planning and execution phase. This requires that you can work together and lead well, have an overview and are stress resistant. It is also important that you have affinity with organising activities, thinking from the audience’s point of view, and being creative as well!

Duties of the External Commissioner include:

• Coordinating the long-term projects including the Buddy Programme
• Chairing the External Affairs Committee
• Guiding (committee) members and external organisations with their programmes within the organization
• Supervising any other short- or long-term project committees

As a Marketing Specialist you are responsible for creating attractive, inspiring, and appropriate content for all social media platforms of Ambrosia. You create posters for both social and academic events of the board of Ambrosia. Furthermore, you update the website regularly and ensure that it keeps running. Additionally, you are responsible for the in-person promotion of Ambrosia events by printing posters and hanging them up in the appropriate places in VHL. 

• Coordinating the long-term projects including the Buddy Programme
• Update social media
• Create posts for social media
• Create posters for events
• Update website 
• In Person promotion by posters
• Update Google Calendar